• Gsuite Shortcuts you should know

Gsuite Keyboard Shortcuts

# Common Actions Shortcuts

Functions Shortcuts
Copy Ctrl + C
Cut Ctrl + X
Paste Ctrl + V
Paste without formatting Ctrl + Shift + V
Undo Ctrl + Z
Redo Ctrl + Shift + Z
Insert or edit link Ctrl + K
Open link Alt + Enter
Show common keyboard shortcuts Ctrl + /
Save

Every change is automatically saved in Drive

Ctrl + S
Print Ctrl + P
Open Ctrl + O
Find Ctrl + F
Find and replace Ctrl + H
Find again Ctrl + G
Find previous Ctrl + Shift + G
Hide the menus (compact mode) Ctrl + Shift + F
Alt + /

Alt + Shift + Z

Google Chrome: Alt + Z Insert page break

Ctrl + Enter

# Text Formatting Shortcuts

Functions Shortcuts
Bold Ctrl + B
Italicize Ctrl + I
Underline Ctrl + U
Superscript Ctrl + .
Subscript Ctrl + ,
Copy text formatting Ctrl + Alt + C
Paste text formatting Ctrl + Alt + V
Clear text formatting Ctrl + \

Ctrl + Space

Show common keyboard shortcuts Ctrl + /
Increase font size Ctrl + Shift + >
Decrease font size Ctrl + Shift + <

# Paragraph Formatting Shortcuts

Functions Shortcuts
Increase paragraph indentation Ctrl + ]
Decrease paragraph indentation Ctrl + [
Apply normal text style Ctrl + Alt + 0
Apply heading style [1-6] Ctrl + Alt + [1-6]
Left align Ctrl + Shift + L
Center align Ctrl + Shift + E
Right align Ctrl + Shift + R
Justify Ctrl + Shift + J
Numbered list Ctrl + Shift + 7
Bulleted list Ctrl + Shift + 8
Move paragraph up/down Alt + Shift + Up/down arrow

# Images and Drawings Shortcuts

Functions Shortcuts
Resize larger Ctrl + Alt + K
Resize larger horizontally Ctrl + Alt + B
Resize larger vertically Ctrl + Alt + I
Resize smaller Ctrl + Alt + J
Resize smaller horizontally Ctrl + Alt + W
Resize smaller vertically Ctrl + Alt + Q
Nudge up, down, left, or right Arrow keys
Nudge by a pixel Shift + Arrow keys
Rotate clockwise by 15° Alt + Right arrow
Rotate counterclockwise by 15° Alt + Left arrow
Rotate counterclockwise by 1° Alt + Shift + Left arrow
Rotate clockwise by 1° Alt + Shift + Right arrow
Close drawing editor Shift + Esc

# Comments and Footnotes Shortcuts

Functions Shortcuts
RInsert comment Ctrl + Alt + M
Enter current comment holding Ctrl + Alt, press E then C
Move to next comment holding Ctrl + Alt, press N then C
Move to previous comment holding Ctrl + Alt, press P then C
Insert footnote Ctrl + Alt + F
Enter current footnote holding Ctrl + Alt, press E then F
Move to next footnote holding Ctrl + Alt, press N then F
Move to previous footnote holding Ctrl + Alt, press P then F

# Menus Shortcuts

Functions Shortcuts
Context (right-click) menu Ctrl + Shift + X

Ctrl + Shift + \

File menu in Google Chrome: Alt + F

other browsers: Alt + Shift + F

Edit menu in Google Chrome: Alt + E

other browsers: Alt + Shift + E

View menu in Google Chrome: Alt + V

other browsers: Alt + Shift + V

Insert menu in Google Chrome: Alt + I

other browsers: Alt + Shift + I

Format menu in Google Chrome: Alt + O

other browsers: Alt + Shift + O

Tools menu in Google Chrome: Alt + T

other browsers: Alt + Shift + T

Help menu in Google Chrome: Alt + H

other browsers: Alt + Shift + H

Accessibility menu

(present when screen reader support is enabled)

in Google Chrome: Alt + A

other browsers: Alt + Shift + A

Input Tools menu

(available in documents in non-Latin languages)

Ctrl + Alt + Shift + K
Toggle input controls

(available in documents in non-Latin languages)

Ctrl + Shift + K
Show your browser’s context menu Shift + right-click

# Text selection with Keyboards

Functions Shortcuts
Select all Ctrl + A
Extend selection one character Shift + Left/right arrow
Extend selection one line Shift + Up/down arrow
Extend selection one word Ctrl + Shift + Left/right arrow
Extend selection to the beginning of the line Shift + Home
Extend selection to the end of the line Shift + End
Extend selection to the beginning of the document Ctrl + Shift + Home
Extend selection to the end of the document Ctrl + Shift + End
Select current list item holding Ctrl + Alt + Shift, press E then I
Select all list items at current level holding Ctrl + Alt + Shift, press E then O

# Text selection with mouse

Functions Shortcuts
Select word Double-click
Extend selection one word at a time Double-click + drag
Select paragraph Triple-click
Extend selection one paragraph at a time Triple-click + drag
Enable screen reader support

Learn more about using Google Docs with a screen reader

Ctrl + Alt + Z

Alt + Shift + ~

Speak selection Ctrl + Alt + X
Speak from cursor location Ctrl + Alt + R
Announce cursor location holding Ctrl + Alt, press A then L
Announce formatting at cursor location holding Ctrl + Alt, press A then F
Speak the table column and row header holding Ctrl + Alt + Shift, press T then H
Speak the table cell location holding Ctrl + Alt + Shift, press T then N
Speak the table row header holding Ctrl + Alt + Shift, press T then R

# Navigation shortcuts

Two groups of shortcuts below help you move quickly through your document or table:

Move to the next or previous item with Ctrl + Alt + N or Ctrl + Alt + P followed by another key.
Move quickly around a table with Ctrl + Alt + Shift + T followed by another key.

–> Document Navigation

Functions Shortcuts
Move to next heading holding Ctrl + Alt, press N then H
Move to previous heading holding Ctrl + Alt, press P then H
Move to next heading [1-6] holding Ctrl + Alt, press N then [1-6]
Move to previous heading [1-6] holding Ctrl + Alt, press P then [1-6]
Move to next graphic

(image or drawing)

holding Ctrl + Alt, press N then G
Move to previous graphic

(image or drawing)

holding Ctrl + Alt, press P then G
Move to next list holding Ctrl + Alt, press N then O
Move to previous list holding Ctrl + Alt, press P then O
Move to next item in the current list holding Ctrl + Alt, press N then I
Move to previous item in the current list holding Ctrl + Alt, press P then I
Move to next link holding Ctrl + Alt, press N then L
Move to previous link holding Ctrl + Alt, press P then L
Move to next bookmark holding Ctrl + Alt, press N then B
Move to previous bookmark holding Ctrl + Alt, press P then B
Move to next formatting change holding Ctrl + Alt, press N then W
Move to previous formatting change holding Ctrl + Alt, press P then W
Move to next edit

(while viewing revision history or new changes)

holding Ctrl + Alt, press N then R

Ctrl + Alt + K

Move to previous edit

(while viewing revision history or new changes)

holding Ctrl + Alt, press P then R

Ctrl + Alt + J

–> Table Navigation

Functions Shortcuts
Move to the start of the table holding Ctrl + Alt + Shift, press T then S
Move to the end of the table holding Ctrl + Alt + Shift, press T then D
Move to the start of the table column holding Ctrl + Alt + Shift, press T then I
Move to the end of the table column holding Ctrl + Alt + Shift, press T then K
Move to the next table column holding Ctrl + Alt + Shift, press T then B
Move to the previous table column holding Ctrl + Alt + Shift, press T then V
Move to the start of the table row holding Ctrl + Alt + Shift, press T then J
Move to the end of the table row holding Ctrl + Alt + Shift, press T then L
Move to the next table row holding Ctrl + Alt + Shift, press T then M
Move to the previous table row holding Ctrl + Alt + Shift, press T then G
Exit table holding Ctrl + Alt + Shift, press T then E
Move to the next table holding Ctrl + Alt + Shift, press N then T
Move to the previous table holding Ctrl + Alt + Shift, press P then T

–> Other tools and navigation

Functions Shortcuts
Open revision history Ctrl + Alt + Shift + H
Open research tool Ctrl + Alt + Shift + I
Define selected word in research tool Ctrl + Shift + Y
Word count Ctrl + Shift + C
Start voice typing

(available in Chrome browsers)

Ctrl + Shift + S
Page up Page up
Page down Page down
Move to next misspelling Ctrl + ‘
Move to previous misspelling Ctrl + ;
Insert or move to header holding Ctrl + Alt, press O then H
Insert or move to footer holding Ctrl + Alt, press O then F
Move focus to popup

(for links, bookmarks, and images)

holding Ctrl + Alt, press E then P
Open chat inside the document Shift + Esc
Move focus out of document text Ctrl + Alt + Shift + M
Return focus to document text Esc
Focus containing webpage

(such as when using Docs in Google+ Hangouts)

Ctrl + Shift + Esc

# Common Actions Shortcuts

Functions Shortcuts
Select column Ctrl + Space
Select row Shift + Space
Select all Ctrl + A

Ctrl + Shift + Space

Undo Ctrl + Z
Redo Ctrl + Y

Ctrl + Shift + Z

F4

Find Ctrl + F
Find and replace Ctrl + H
Fill range Ctrl + Enter
Fill down Ctrl + D
Fill right Ctrl + R
Save

Every change is saved automatically in Drive

Ctrl + S
Open Ctrl + O
Print Ctrl + P
Copy Ctrl + C
Cut Ctrl + X
Paste Ctrl + V
Paste values only Ctrl + Shift + V
Show common keyboard shortcuts Ctrl + /
Insert new sheet Shift + F11
Compact controls Ctrl + Shift + F
Input tools on/off

(available in spreadsheets in non-Latin languages)

Ctrl + Shift + K
Select input tools Ctrl + Alt + Shift + K

# Cell Formatting Shortcuts

Functions Shortcuts
Bold Ctrl + B
Underline Ctrl + U
Italic Ctrl + I
Strikethrough Alt + Shift + 5
Center align Ctrl + Shift + E
Left align Ctrl + Shift + L
Right align Ctrl + Shift + R
Apply top border Alt + Shift + 1
Apply right border Alt + Shift + 2
Apply bottom border Alt + Shift + 3
Apply left border Alt + Shift + 4
Remove borders Alt + Shift + 6
Apply outer border Alt + Shift + 7
Insert link Ctrl + K
Insert time Ctrl + Shift + ;
Insert date Ctrl + ;
Format as decimal Ctrl + Shift + 1
Format as time Ctrl + Shift + 2
Format as date Ctrl + Shift + 3
Format as currency Ctrl + Shift + 4
Format as percentage Ctrl + Shift + 5
Format as exponent Ctrl + Shift + 6
Clear formatting Ctrl + \

# Spreadsheet navigation Shortcuts

Functions Shortcuts
Move to beginning of row Home
Move to beginning of sheet Ctrl + Home
Move to end of row End
Move to end of sheet Ctrl + End
Scroll to active cell Ctrl + Backspace
Move to next sheet Ctrl + Shift + Page Down
Move to previous sheet Ctrl + Shift + Page Up
Display list of sheets Alt + Shift + K
Open hyperlink Alt + Enter
Open Explore Alt + Shift + X
Move focus out of spreadsheet Ctrl + Alt + Shift + M
Move focus to popup

(for links, bookmarks, and images)

holding Ctrl + Alt, press E then P
Open drop-down menu on filtered cell Ctrl + Alt + R
Open revision history Ctrl + Alt + Shift + G
Open chat inside the spreadsheet Shift + Esc
Close drawing editor Shift + Esc

# Notes and Comments Shortcuts

Functions Shortcuts
Insert/edit note Shift + F2
Insert/edit comment Ctrl + Alt + M
Open comment discussion thread Ctrl + Alt + Shift + A
Enter current comment holding Ctrl + Alt, press E then C
Move to next comment holding Ctrl + Alt, press N then C
Move to previous comment holding Ctrl + Alt, press P then C

# Menu Shortcuts

Functions Shortcuts
File menu in Google Chrome: Alt + F

other browsers: Alt + Shift + F

Edit menu in Google Chrome: Alt + E

other browsers: Alt + Shift + E

View menu in Google Chrome: Alt + V

other browsers: Alt + Shift + V

Insert menu in Google Chrome: Alt + I

other browsers: Alt + Shift + I

Format menu in Google Chrome: Alt + O

other browsers: Alt + Shift + O

Data menu in Google Chrome: Alt + D

other browsers: Alt + Shift + D

Tools menu in Google Chrome: Alt + T

other browsers: Alt + Shift + T

Form menu

(present when the spreadsheet is connected to a form)

in Google Chrome: Alt + M

other browsers: Alt + Shift + M

Add-ons menu

(present in the new Google Sheets)

in Google Chrome: Alt + N

other browsers: Alt + Shift + N

Help menu in Google Chrome: Alt + H

other browsers: Alt + Shift + H

Accessibility menu

(present when screen reader support is enabled)

in Google Chrome: Alt + A

other browsers: Alt + Shift + A

Sheet menu

(copy, delete, and other sheet actions)

Alt + Shift + S
Context menu Ctrl + Shift + \

# Insert or delete column shortcuts

Functions Shortcuts
Insert row above in Google Chrome: Alt + I, then R

other browsers: Alt + Shift + I, then R

Insert row below in Google Chrome: Alt + I, then W

other browsers: Alt + Shift + I, then W

Insert column to the left in Google Chrome: Alt + I, then C

other browsers: Alt + Shift + I, then C

Insert column to the right in Google Chrome: Alt + I, then G

other browsers: Alt + Shift + I, then G

Delete row in Google Chrome: Alt + E, then D

other browsers: Alt + Shift + E, then D

Delete column in Google Chrome: Alt + E, then E

other browsers: Alt + Shift + E, then E

# Formula Shortcuts

Functions Shortcuts
Show all formulas Ctrl + ~
Insert array formula Ctrl + Shift + Enter
Collapse an expanded array formula Ctrl + E
Show/hide formula help

(when entering a formula)

Shift + F1
Full/compact formula help

(when entering a formula)

F1
Absolute/relative references

(when entering a formula)

F4
Toggle formula result previews

(when entering a formula)

F9
Resize formula bar

(move up or down)

Ctrl + Up / Ctrl + Down

# Screen reader support Shortcuts

Functions Shortcuts
Enable screen reader support

Learn more about using Google Sheets with a screen reader

Ctrl + Alt + Z
Read column Ctrl + Alt + Shift + C
Read row Ctrl + Alt + Shift + R

# Common Actions Shortcuts

Functions Shortcuts
New slide Ctrl + m
Duplicate slide Ctrl + d
Undo Ctrl + z
Redo Ctrl + y

Ctrl + Shift + z

Copy Ctrl + c
Cut Ctrl + x
Copy formatting of the selected text or shape Ctrl + Alt + c
Paste formatting of the selected text or shape Ctrl + Alt + v
Insert or edit link Ctrl + k
Open link Alt + Enter
Delete Delete
Select all Ctrl + a
Select none Ctrl + Shift + a
Find Ctrl + f
Find and replace Ctrl + h
Find again Ctrl + g
Find previous Ctrl + Shift + g
Open Ctrl + o
Print Ctrl + p
Save

Every change is automatically saved in Drive

Ctrl + s
Show common keyboard shortcuts Ctrl + /
Search the menus Alt + /

Alt + z (Google Chrome)

Hide or show menus (compact mode) Ctrl + Shift + f

# FIlm stip action shortcuts

Functions Shortcuts
Move to previous slide Page Up

Up arrow

Move to next slide Page Down

Down arrow

Move focus to first slide Home
Move focus to last slide End
Move slide up Ctrl + Up arrow
Move slide down Ctrl + Down arrow
Move slide to beginning Ctrl + Shift + Up arrow
Move slide to end Ctrl + Shift + Down arrow
Select previous slide Shift + Up arrow
Select next slide Shift + Down arrow
Select first slide Shift + Home
Select last slide Shift + End

# Navigation shortcuts

Functions Shortcuts
Zoom in Ctrl + Alt and =
Zoom out Ctrl + Alt and
Move to filmstrip Ctrl + Alt + Shift + f
Move to canvas Ctrl + Alt + Shift + c
Open speaker notes panel Ctrl + Alt + Shift + s
Change to HTML view of presentation Ctrl + Alt + Shift + p
Open animations panel Ctrl + Alt + Shift + b
Continue in animation preview Enter
Define selected word in research tool Ctrl + Shift + y
Open revision history panel Ctrl + Alt + Shift + h
Open cell border selection (for tables) holding Ctrl + Alt, press e then p
Play the selected video Enter
Present slides Ctrl + F5
Present slides from beginning Ctrl + Shift + F5
Exit the current mode Esc

# Menus shortcuts

Functions Shortcuts
Context menu Ctrl + Shift + \

Ctrl + Shift + x

File menu in Google Chrome: Alt + f

other browsers: Alt + Shift + f

Edit menu in Google Chrome: Alt + e

other browsers: Alt + Shift + e

Move to canvas Ctrl + Alt + Shift + c
View menu in Google Chrome: Alt + v

other browsers: Alt + Shift + v

Insert menu in Google Chrome: Alt + i

other browsers: Alt + Shift + i

Open animations panel Ctrl + Alt + Shift + b
Continue in animation preview Enter
Format menu in Google Chrome: Alt + o

other browsers: Alt + Shift + o

Open revision history panel Ctrl + Alt + Shift + h
Tools menu in Google Chrome: Alt + t

other browsers: Alt + Shift + t

Table menu in Google Chrome: Alt + b

other browsers: Alt + Shift + b

Help menu in Google Chrome: Alt + h

other browsers: Alt + Shift + h

Accessibility menu

(present when screen reader support is enabled)

in Google Chrome: Alt + a

other browsers: Alt + Shift + a

Input tools menu

(available in presentations in non-Latin languages)

Ctrl + Alt + Shift + k
Toggle input controls

(available in presentations in non-Latin languages)

Ctrl + Shift + k

# Comments shortcuts

Functions Shortcuts
Insert comment Ctrl + Alt + m
Enter current comment holding Ctrl + Enter
Move to next comment in the presentation holding Ctrl + Alt, press n then c
Move to previous comment in the presentation holding Ctrl + Alt, press p then c
When focus is on comment, move to next comment j
When focus is on comment, move to previous comment k
When focus is on comment, reply to comment r
When focus is on comment, resolve comment e
Open comment discussion thread Ctrl + Alt + Shift + a

# Text shortcuts

Functions Shortcuts
Bold Ctrl + b
Italic Ctrl + i
Underline Ctrl + u
Subscript Ctrl + ,
Superscript Ctrl + .
Strikethrough Alt + Shift + 5
Clear formatting Ctrl + \

Ctrl + Space

Increase font size Ctrl + Shift + >
Decrease font size Ctrl + Shift + <
Left align Ctrl + Shift + l
Right align Ctrl + Shift + r
Center align Ctrl + Shift + e
Justify Ctrl + Shift + j
Move paragraph down Alt + Shift + Down arrow
Move paragraph up Alt + Shift + Up arrow
Increase indent Ctrl + ]
Decrease indent Ctrl + [
Bulleted list Ctrl + Shift + 8
Numbered list Ctrl + Shift + 7
Select list item holding Ctrl + Alt + Shift, press e then i
Select list items at current level holding Ctrl + Alt + Shift, press e then o
Move to next text formatting change holding Ctrl + Alt, press n then w
Move to previous text formatting change holding Ctrl + Alt, press p then w
Move to next misspelling Ctrl + ‘
Move to previous misspelling Ctrl + ;

# Move and arrange objects shortcuts

Functions Shortcuts
Duplicate Ctrl + d
Group Ctrl + Alt + g
Ungroup Ctrl + Alt + Shift + g
Send backward Ctrl + Down arrow
Bring forward Ctrl + Up arrow
Send to back Ctrl + Shift + Down arrow
Bring to front Ctrl + Shift + Up arrow
Select next shape Tab
Select previous shape Shift + Tab
Nudge up, down, left, or right Arrow keys
Nudge one pixel at a time Shift + Arrow keys
Rotate counterclockwise by 1° Alt + Shift + Left arrow
Rotate clockwise by 1° Alt + Shift + Right arrow
Rotate counterclockwise by 15° Alt + Left arrow
Rotate clockwise by 15° Alt + Right arrow
Resize larger horizontally Ctrl + Alt + b
Resize larger vertically Ctrl + Alt + i
Resize smaller Ctrl + Alt + j
Resize larger Ctrl + Alt + k
Resize smaller vertically Ctrl + Alt + q
Resize smaller horizontally Ctrl + Alt + w
Exit crop mode Enter
Insert shape, line, or arrow onto canvas Enter
Suppress guides Alt + Move with mouse
Duplicate Ctrl + Move with mouse
Resize from center Ctrl + Resize with mouse
DConstrain to vertical or horizontal movements Shift + Move with mouse
Constrain to object’s aspect ratio Shift + Resize with mouse
Constrain to 15° rotation increments Shift + Rotate with mouse

# Screen reader support shortcuts

Functions Shortcuts
Speak selection Ctrl + Alt + x
Enable screen reader support

Learn more about using Google Slides with a screen reader

Ctrl + Alt + z

Alt + Shift + ~

Speak from cursor location Ctrl + Alt + r
Announce formatting at cursor location holding Ctrl + Alt, press a then f

# Navigations and views shortcuts

Functions Shortcuts
Go to navigation panel (folders list) g then n

g then f

Go to items view g then l
Switch between grid and list in items view v
Go to details pane g then d
Go to top of application (Google bar) g then t
Go to download status g then a
Go to upload status g then u
Show or hide details pane d
Show or hide activity pane i

# Select items shortcuts

Functions Shortcuts
Select or deselect item x
GSelect next item down j

Down arrow

Select next item up k

Up arrow

Select next item to the left h

Left arrow

Select next item to the right l

Right arrow

Extend selection down Shift + Down arrow

Shift + j

Extend selection up Shift + Up arrow

Shift + k

Extend selection left Shift + Left arrow
Extend selection right Shift + Right arrow
Select all visible items Shift + a
Clear all selections Shift + n

# Move between items shortcuts

Functions Shortcuts
Move down without changing selection Ctrl + Down arrow (Chrome OS, Windows)

⌘ + Down arrow (Mac)

Move up without changing selection Ctrl + Up arrow (Chrome OS, Windows)

⌘ + Up arrow (Mac)

Move left without changing selection Ctrl + Left arrow (Chrome OS, Windows)

⌘ + Left arrow (Mac)

Move right without changing selection Ctrl + Right arrow (Chrome OS, Windows)

⌘ + Right arrow (Mac)

# Action on selected items shortcuts

Functions Shortcuts
Open selected item Enter

o

Rename selected item n
Share selected items . (dot)
Move selected items to new folder z
Star or unstar selected items s
Add selected items to an additional folder Shift + z

z then Ctrl (Chrome OS, Windows)

z then Alt (Mac)

Remove selected items # or Alt + Backspace (Chrome OS)

# or Delete (Windows)

# or Fn + Delete (Mac)

Undo last action Ctrl + z (Chrome OS, Windows)

⌘ + z (Mac)

Redo last undone action Ctrl + Shift + z (Chrome OS, Windows)

⌘ + Shift + z (Mac)

# Create new items shortcuts

Functions Shortcuts
Document Shift + t
Presentation Shift + p
Spreadsheet Shift + s
Drawing Shift + d
Folder Shift + f
Form Shift + o

# Open menus shortcuts

Functions Shortcuts
Create menu c
More actions menu a
Current folder actions menu f
Sort menu r
Settings menu t

# Applications Actions shortcuts

Functions Shortcuts
Display keyboard shortcuts list Shift + /

Ctrl + / (Chrome OS, Windows)

⌘ + / (Mac)

Choose next visual density

(row height and element spacing)

q then q
Find/find next Ctrl + f (Chrome OS, Windows)

⌘ + f (Mac)

Print Ctrl + p (Chrome OS, Windows)

⌘ + p (Mac)

Show last message m
Search your Drive /

# Preview mode actions shortcuts

Functions Shortcuts
Close Esc
Play/pause Space
Zoom in + or =
Zoom out

# Common Actions Shortcuts

Functions Shortcuts
Move cursor up Ctrl + k
Move cursor down Ctrl + j
Show list of keyboard shortcuts Ctrl + /

# File commands shortcuts

Functions Shortcuts
Print Ctrl + p
Find Ctrl + f

# Menus shortcuts

Functions Shortcuts
Preview Ctrl + Shift + p
Settings menu Ctrl + e
Send menu Ctrl + Enter

# Form actions shortcuts

Functions Shortcuts
Insert question Ctrl + Shift + Enter

holding Ctrl, press i then i

Insert title and description holding Ctrl, press i then h
Insert image holding Ctrl, press i then p
Insert video holding Ctrl, press i then v
Insert section holding Ctrl, press i then b
Move item up Ctrl + Shift + k
Move item down Ctrl + Shift + j
Delete item Alt + Shift + d
Duplicate item Ctrl + Shift + d

# Editing shortcuts

Functions Shortcuts
Undo Ctrl + z
Redo Ctrl + y

Ctrl + Shift + z

Move to next field Tab
Move to previous field Shift + Tab

# Objects shortcuts

Functions Shortcuts
Align left Ctrl + Shift + L
Align center Ctrl + Shift + e
Align right Ctrl + Shift + r

# Turn on keyboard shortcuts

Some keyboard shortcuts only work if you’ve turned them on.

Note: Keyboard shortcuts aren’t supported on all keyboards.

  1. Open Gmail.
  2. In the top right, click Settings Settings.
  3. Click Settings.
  4. Scroll down to the “Keyboard shortcuts” section.
  5. Select Keyboard shortcuts on.
  6. At the bottom of the page, click Save Changes.

# Shortcuts you can use

You can use keyboard shortcuts to navigate your inbox and messages, format text, and complete actions like archiving and deleting.

To see a complete list of keyboard shortcuts, including which need to be turned on, type ? when you have Gmail open.

Note: Keyboard shortcuts work differently on PC and Mac computers. On PCs, you’ll use Ctrl instead of .

# Compose & chat

Functions Shortcuts
Previous message in an open conversation p
Next message in an open conversation n
Focus main window Shift + Esc
Focus latest chat or compose Esc
Advance to the next chat or compose Ctrl + .
Advance to previous chat or compose Ctrl + ,
Send /Ctrl + Enter
Add cc recipients /Ctrl + Shift + c
Add bcc recipients /Ctrl + Shift + b
Access custom from /Ctrl + Shift + f
Insert a link /Ctrl + k
Go to previous misspelled word /Ctrl + ;
Go to next misspelled word /Ctrl + ‘
Open spelling suggestions /Ctrl + m

# Formatting text

Functions Shortcuts
Previous font /Ctrl + Shift + 5
Next font /Ctrl + Shift + 6
Decrease text size /Ctrl + Shift + –
Increase text size /Ctrl + Shift and +
Bold /Ctrl + b
Italics /Ctrl + i
Underline /Ctrl + u
Numbered list /Ctrl + Shift + 7
Bulleted list /Ctrl + Shift + 8
Quote /Ctrl + Shift + 9
Indent less /Ctrl + [
Indent more /Ctrl + ]
Align left /Ctrl + Shift + l
Align center ⌘/Ctrl + Shift + e
Align right /Ctrl + Shift + r
Set right-to-left /Ctrl + Shift + ,
Set left-to-right /Ctrl + Shift + .
Remove formatting /Ctrl + \

# Actions

Note: These shortcuts won’t work unless keyboard shortcuts are turned on.

Functions Shortcuts
Move focus to toolbar ,
Select conversation x
Toggle star/rotate among superstars s
Remove label y
Archive e
Mute conversation m
Report as spam !
Delete #
Reply r
Open in a new window Shift + r
Reply all a
Reply all in a new window Shift + a
Forward f
Forward in a new window Shift + f
Update conversation Shift + n
Remove conversation from current view and go previous/next ] or [
Archive conversation and go to previous/next } or {
Undo last action z
Mark as read Shift + i
Mark as unread Shift + u
Mark unread from the selected message _
Mark as important + or =
Mark as not important ;
Collapse entire conversation :
Add conversation to Tasks Shift + t

# Hangouts

Note: These shortcuts won’t work unless keyboard shortcuts are turned on.

Functions Shortcuts
Show menu h + m
Show archived hangouts h + a
Show Hangout requests h + i
Focus on the conversation list h + c
Open phone g + p or h + p

# Jumping

Note: These keyboard shortcuts won’t work unless keyboard shortcuts are turned on.

Functions Shortcuts
Go to Inbox g + i
Go to Starred conversations g + s
Go to Sent messages g + t
Go to Drafts g + d
Go to All mail g + a
Go to Contacts g + c
Go to Tasks g + k
Go to label g + l

# Threadlist selection

Note: These keyboard shortcuts won’t work unless keyboard shortcuts are turned on.

Functions Shortcuts
Select all conversations * + a
Deselect all conversations * + n
Select read conversations * + r
Select unread conversations * + u
Select starred conversations * + s
Select unstarred conversations * + t

# Navigation

Note: These keyboard shortcuts won’t work unless keyboard shortcuts are turned on.

Functions Shortcuts
Back to threadlist u
New conversation k
Older conversation j
Open conversation o or Enter
Go to next Inbox section `
Go to previous Inbox section ~

# Application

Note: These keyboard shortcuts won’t work unless keyboard shortcuts are turned on.

Functions Shortcuts
Compose c
Compose in a new tab d
Search mail /
Search chat contacts g
Open “more actions” menu .
Open “move to” menu v
Open “label as” menu l
Open keyboard shortcut help ?

Keyboard shortcuts for Hangouts conversations

You can use the keyboard shortcuts while messaging in Hangouts.

# Move between Hangout windows

Functions Shortcuts
Move to next Hangout window Ctrl + .
Move to previous Hangout window Ctrl + ,
Close the current Hangout window Esc
Enter or exit the last updated Hangout window
(only for Hangouts in Gmail)
Shift + Esc

# Format messages

Use the following keyboard shortcuts before you type a new message to add formatting.

Functions Windows Mac
Bold Ctrl + b ⌘ + b
Italicize Ctrl + i ⌘ + i
Underline Ctrl + u ⌘ + u

# Navigation shortcuts

The following shortcuts allow you to navigate quickly. The shortcuts work for Hangouts at hangouts.google.com and in Gmail (if you’ve turned on keyboard shortcuts in Gmail).

Functions Shortcuts
Focus on first element in the conversation list h then c
Go into phone mode (same as g then p) h then p
Open Hangouts Settings menu h then m
Go to Archived Hangouts and focus on first archived Hangout h then a
Go to Hangout Invites and focus on first invite h then i
Go to Hangouts search box (same as q) h then q

Keyboard shortcuts for Hangouts video calls

You can use the following keyboard shortcuts in a video call.
To see the full list from any screen in a video call, press Shift + ?.

–> Keyboard keys for Mac users

# Controls

Functions Shortcuts
Turn on or off camera ⌘ + e
Mute or unmute your microphone ⌘ + d

# Chat

Functions Shortcuts
Open or close Chat ⌘ + b
Move focus to Chat ⌘ + m

# Apps

Functions Shortcuts
Close or remove a selected app Delete
Set focus on the apps menu ⌘ + y

# Filmstrip

Functions Shortcuts
Open your menu Option + 1

# Calling

Functions Shortcuts
Open the call app Alt + t

# Accessibility

Functions Shortcuts
Become the primary speaker (works only when your audio is muted) ⌘ + g
Announce who is currently speaking Shift + ⌘ + Alt + a then s
Announce current information about the room Shift + ⌘ + Alt + a then i

–> Keyboard keys for PC users

# Controls

Functions Shortcuts
Turn on or off camera Ctrl + e
Mute or unmute your microphone Ctrl + d

# Chat

Functions Shortcuts
Open or close Chat Ctrl + b
Move focus to Chat Ctrl + m

# Apps

Functions Shortcuts
Close or remove a selected app Delete
Set focus on the apps menu Ctrl + y

# Filmstrip

Functions Shortcuts
Open your menu Alt + 1

# Calling

Functions Shortcuts
Open the call app Alt + t

# Accessibility

Functions Shortcuts
Become the primary speaker (works only when your audio is muted) Ctrl + g
Announce who is currently speaking Shift + Ctrl + Alt + a then s
Announce current information about the room Shift + Ctrl + Alt + a then i
2019-05-08T07:53:34+00:00

About the Author:

Danish Wadhwa
Danish Wadhwa is a strategic thinker and an IT Pro, with more than 6 years of expertise in the digital marketing industry. He is more than a results-driven individual, who is well-versed in providing high-end technical support, optimizing sales and automating tools to stimulate productivity for businesses.

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